Analyze individual work patterns, KPIs, tool usage, and detailed activity.
Welcome to the Intelogos Profile! This guide will help you understand and effectively use the Profile page to analyze an individual's work patterns, metrics, tools, and detailed activity.
The Profile page is available to:
Note: Users tracked via background agent may not have accounts by default and therefore may not be able to view their own profile. Regular users are blocked from accessing other users' profiles regardless of stats access level.
The company's Stats Access Level controls what regular users can see on their own profile:
| Feature | TIME_INFO_ACCESS | FULL_ACCESS |
|---|---|---|
| KPI Cards | Workday & Availability only | All KPIs |
| KPI Editing | No | Yes |
| Highlights Card | Hidden | Visible |
| Tool Categories | Hidden | Visible |
| Engagement Lists | Hidden | Visible |
| Time Categories | Hidden | Visible |
| Chronicle | Hidden (regular users) | Hidden (regular users) |
Admins, Primary Admins, and Managers always have full access to all sections.
The Profile page focuses on a single user and helps you:
There are no organization-level filters (Departments/Projects/Managers) on Profile, since the page already focuses on one user.
The Profile page has two modes: Profile mode (default) and Chronicle mode. In Profile mode, the page is organized top to bottom as follows:
| Order | Section | Location on Page | Visibility |
|---|---|---|---|
| 1 | Top Row Overview Cards | Top of page, 3-column grid | User Info & This Week always visible; Highlights requires permission |
| 2 | KPI Cards + Trend Chart | Below top row | Always visible (KPI selection depends on access level) |
| 3 | Tool Categories | Below KPIs, 3-column grid | Requires tool view permission |
| 4 | Engagement Lists | Below Tool Categories, 3-column grid | Requires tool view permission |
| 5 | Time Categories | Below Engagement, full width | Requires time categories permission |
| 6 | Weekly Overview | Bottom of page, full width | Always visible |
In Chronicle mode, sections 2–6 are replaced with the Chronicle data table.
Location on page: Top of the page, displayed as a responsive grid (3 columns on large screens, 2 on medium, 1 on small). Hidden when in Chronicle mode.
Below the browser tab title (which dynamically shows the user's name), three key summary cards provide a quick status update.
Location on page: First card in the top row grid (left position).
Displays key identity and activity status information:
This card always displays the current week's data, regardless of the globally selected date range.
Shows the current week's activity with an interactive day selector:
Location on page: Third card in the top row grid (right position). Only visible to users with highlights permission (hidden for regular users under TIME_INFO_ACCESS).
Provides comparative performance insights with colored vertical indicator bars:
Location on page: Directly below the top row overview cards. Contains a row of KPI cards and a trend chart beneath them. Hidden in Chronicle mode.
Profile KPIs match Dashboard definitions and logic. Users can select 2–4 KPIs to display.
Each KPI follows the same definition as on the Dashboard and includes typical interpretations to guide coaching and review.
What it measures: Average time tracked on a workday (idle included if saved). Why it matters: Indicates typical work duration and stability of daily routines. Typical values: 7–9 hours for full-time employees.
What it measures: Level of mouse/keyboard interaction; percent of active seconds. Why it matters: High activity implies focused work; low activity might suggest meetings, reading, or idle time. Typical values: <20% low for computer-centric roles; 20–50% typical; >50% deep focus.
What it measures: Share of time spent in primary and secondary tools. Why it matters: Distinguishes work-related tools from distracting/uncategorized usage. Typical values: >70% excellent; <60% may warrant review of categorization or habits.
What it measures: Share of active minutes in primary/secondary tools vs. expected work time. Why it matters: Synthesizes time, activity, and engagement into an effectiveness indicator. Typical values: 40–60% strong; >60% exceptional.
What it measures: Total active work minutes in primary/secondary tools (absolute time). Why it matters: Complements Productivity by showing absolute effective work time. Displayed as: Hours and minutes (e.g., "2h 36m").
What it measures: Portion of expected work time that was actually tracked. Why it matters: Highlights adherence to expected working hours. Typical values: 85–100% for active workdays.
What it measures: Composite of Availability, Activity, Engagement, and Productivity. Why it matters: Quick snapshot for assessing overall performance. Notes: Formula/weights can be customized in Settings → Rating.
In addition to the core KPIs above, the following raw data KPIs are available for selection. These provide granular breakdowns by tool category and engagement level:
Tools Time KPIs:
Tools Activity KPIs:
Engagement Time KPIs:
Engagement Activity KPIs:
Note: Raw data KPIs are not available to regular users under the TIME_INFO_ACCESS stats access level.
Location on page: Displayed as a horizontal row of 2–4 cards within the KPI section.
Each KPI card on the page includes:
Location on page: Edit button (pencil icon) appears in the KPI section header.
You can personalize which KPIs appear and their order.
Requirements: 2–4 KPIs selected.
How to customize:
Notes:
Location on page: Directly below the KPI cards row, within the same container.
Displays a bar chart showing the daily trend for the currently active KPI.
Features:
Change the KPI: Click any KPI card; the chart updates immediately to show that KPI's trend.
What to look for: Consistency, trends, spikes/dips — investigate unusual days for context.
Location on page: Below the KPI section. Displayed as a 3-column responsive grid (3 columns on XL screens, 2 on LG, 1 on small). Only visible to users with tool view permission. Hidden in Chronicle mode.
Tools are categorized to calculate Engagement/Productivity and to visualize where time is spent.
Each tool category card (Primary, Secondary, Distracting, Neutral) shows:
Location on page: First card in the Tool Categories grid (left position).
Definition: Core work tools where most time is expected. Examples: IDEs, design tools, spreadsheets/BI for analysts, CRMs for sales. Why it matters: Directly contributes to Engagement and Productivity; keep Primary selective. Visual indicator: Green progress bar and green vertical accent lines.
Location on page: Second card in the Tool Categories grid (center position).
Definition: Work-related but supporting tools (communication, meetings, docs, PM). Why it matters: Productive but should not dominate time vs. Primary tools. Visual indicator: Yellow progress bar and yellow vertical accent lines.
Location on page: Third card in the Tool Categories grid (right position). This is a single card with two tabs.
Unlike Primary and Secondary which have their own cards, Distracting and Neutral tools share a single card with a tabbed interface:
Definition: Non-work tools (social media, entertainment, personal apps). Why it matters: Monitor and minimize to reduce lost focus. Visual indicator: Red progress bar and red vertical accent lines.
Definition: Uncategorized tools that do not contribute to metrics. Why it matters: High Neutral time reduces metric accuracy — categorize regularly. Visual indicator: Gray progress bar and gray vertical accent lines.
Location on page: Pencil icon appears on hover in the header of Primary and Secondary tool cards. Only visible to users with tool management permission.
Authorized users can manage tools directly from Profile.
Quick Edit:
Advanced: Use Settings → Tools for bulk operations, presets, and department-specific categorizations.
Tips: Review Neutral tools weekly; keep Primary to 1–3 tools per role.
Location on page: Appears as a modal overlay when clicking "Show more" on any tool category or engagement card.
When a tool category or engagement list has more than 5 tools, a "Show more" button appears at the bottom of the card. Clicking it opens a dialog with:
Location on page: Below the Tool Categories section. Displayed as a 3-column responsive grid (3 columns on XL, 2 on LG, 1 on small). Only visible to users with tool view permission. Hidden in Chronicle mode.
Profile shows three engagement cards, each with a consistent layout:
Each engagement card contains:
Location on page: First card in the Engagement grid (left position).
Definition: Sustained active interaction with tools. What it shows: Total time, average activity, and tools with high engagement. Interpretation: High engagement in Primary tools is excellent; high engagement in Distracting tools is a red flag. Visual indicator: Green accent bar, green trending-up icon.
Location on page: Second card in the Engagement grid (center position).
Definition: Typical engagement level for average work. What it shows: Totals and tools that commonly sit between deep work and passive activity. Interpretation: Normal for communication and reading/review tasks. Visual indicator: Yellow accent bar, yellow right-arrow icon.
Location on page: Third card in the Engagement grid (right position).
Definition: Little interaction — may be concerning for Primary tools. What it shows: Totals and tools with low interaction. Action items: Investigate barriers, training needs, or miscategorization. Visual indicator: Red accent bar, red trending-down icon.
Location on page: Below the Engagement Lists section. Displayed as a single full-width card. Only visible to users with time categories permission. Hidden in Chronicle mode.
This section shows how time is distributed across activity categories (e.g., Development, Design, Project Management, Documents, Finance, Communication & Meetings, Analysis, Other).
Header:
Stacked Bar Chart:
Table: The table below the chart shows per-category details. Columns can be toggled via the View Options button:
| Column | Default Visible | Description |
|---|---|---|
| Name | Yes | Category name with a color indicator bar |
| Time | Yes | Total time spent in the category |
| Idle | No | Idle time within the category |
| Workday | Yes | Time during work hours |
| Activity | Yes | Activity percentage with a progress bar |
| Share | Yes | Share of total time with a circular progress indicator |
| Average Idle | No | Average idle time per day |
Tips:
Location on page: Bottom of the page (last section in Profile mode). Displayed as a single full-width card. Always visible (not gated by permissions). Hidden in Chronicle mode.
A weekly work-block visualization helps you understand daily structure.
Header:
Behavior: Independent of the global date range; shows the latest week by default with navigation to adjacent weeks.
Daily Breakdown: Each day is shown as a row containing:
Time View Block Colors:
Activity View Block Colors:
Tooltips: Hover over any block to see a detailed breakdown including:
Use cases: Coaching, schedule pattern detection, and validating working hours.
Location on page: When active, Chronicle replaces all sections below the top row cards (KPIs, Tools, Engagement, Time Categories, Weekly Overview are hidden). Displayed as a full-width card.
Chronicle provides per-user detailed activity. It is only accessible to Admins, Primary Admins, and Managers — regular users cannot access Chronicle regardless of stats access level.
Features:
Permissions:
Profile uses the global date range from the app's Date Range picker (e.g., your Dashboard selection). Change the date range on Dashboard (or other pages) and revisit Profile to see that same range. KPI calculations, tool categories, engagement, and time categories all respect this global date range.
Notes:
Tips:
Data collection: Desktop apps send activity roughly every 10 minutes; most visualizations update within 10–15 minutes.
Full KPI calculation: Some KPIs stabilize within 24 hours; prefer ranges ending 1–2 days ago for reviews.
What this means for you: Today's activity is visible, but weekly/monthly assessments are best done on fully completed days.
| Activity Level | Color | Meaning |
|---|---|---|
| >40% | Green | High interaction |
| 20–40% | Yellow | Moderate interaction |
| <20% | Red | Low interaction |
| Category | Progress Bar | Accent Line | Icon Color |
|---|---|---|---|
| Primary | Green | Green | Emerald |
| Secondary | Yellow | Yellow | Yellow |
| Distracting | Red | Red | Red |
| Neutral | Gray | Gray | Gray |
| Status | Color | Meaning |
|---|---|---|
| Met/exceeded hours | Green | Worked at or above expected hours |
| Partial work | Yellow | Worked but less than expected |
| Absent | Red | Working day with no tracked time |
| Non-working/future | No line | Weekend, off day, or future date |
| Block Color | Meaning |
|---|---|
| Green | Active work |
| Dark Gray | Idle time |
| Light Gray | No activity / offline |
| Block Color | Meaning |
|---|---|
| Pink (dark) | High activity level |
| Pink (light) | Low activity level |
| Gray | No activity / offline |
| Color | Meaning |
|---|---|
| Green | Positive (improvement / above average) |
| Yellow | Neutral (similar / on par) |
| Red | Negative (decline / below average) |
| Engagement Level | Color |
|---|---|
| High | Green (emerald) |
| Medium | Yellow |
| Low | Red |
Cause: Insufficient permissions or not granted access. Regular users are blocked from viewing other users' profiles. Solution: Request access from an Admin/Owner or confirm role-based permissions.
Cause: Regular users do not have access to Chronicle mode. Only Admins, Primary Admins, and Managers can access it. Solution: Ask your Admin to enable detailed activity where appropriate.
Cause: Your company's Stats Access Level may be set to TIME_INFO_ACCESS, which limits regular users to seeing only Workday and Availability KPIs and hides Highlights, Tool Categories, Engagement Lists, and Time Categories. Solution: Contact your Admin to check the company's Stats Access Level configuration.
Possible causes & solutions:
Cause: KPI editing may be disabled for your access level (TIME_INFO_ACCESS regular users cannot edit KPIs). Solution: Contact your Admin to adjust your access level or ask a Manager to configure KPIs.
Cause: Browser cookies/local storage disabled. Solution: Enable storage for the Intelogos domain and avoid incognito mode.
Cause: Navigation arrows between users are only visible to Admins, Primary Admins, and Managers. Solution: This is expected behavior. Regular users viewing their own profile do not see navigation arrows.
Last Updated: March 2026 Version: 3.0 (Comprehensive update with location information, access control details, and new features)
We hope this guide helps you make the most of Intelogos Profile. Happy coaching!