Learn how to interpret performance data in Intelogos — covering the Dashboard, Reports, Profile, Chronicle, and key metrics.
Intelogos provides multiple ways to understand the performance of your team members. One of the easiest is to use the AI-powered features — for example, you can simply ask a question about your team using Ask AI and get the answer right away. However, beyond AI, Intelogos offers a rich set of screens and metrics that let you explore performance data directly.
This guide walks you through some of the main ways you can understand performance — covering the Dashboard, Reports, Profile, and Chronicle — and explains what to look for, what healthy numbers look like, and how to dig deeper when something needs attention.
The Dashboard is your primary tool for understanding team performance. It is available to Managers, Admins, and Owners.
When you open the Dashboard, you will see several sections stacked from top to bottom:
Each section answers a different question about your team. Let's walk through them.
The KPI section is the first thing you see. By default you can display 2–4 KPI cards, and each one gives you a different angle on performance. Here are four KPIs that are most useful when you are getting started.
Note: All KPIs are always calculated based on each user's local time zone.
What it tells you: The average amount of time your team worked on any given workday.
Workday vs. Average Time: These two metrics may look similar, but they differ in two important ways:
What to look for: You want this number to be close to what you expect. For example, if your team is expected to work 8 hours a day, then a Workday value in the range of roughly 7h 30m to 8h 30m is healthy.
What it tells you: The level of interaction with the computer through mouse and keyboard usage, calculated as the percentage of active seconds out of total tracked seconds.
What to look for: This metric helps you understand whether people are actively working when they are at the computer.
It is nearly impossible to reach 100% activity. Don't set that as an expectation. If you see activity above 20–25%, things are generally on track.
What it tells you: The portion of tracked time spent in primary and secondary tools (collectively called "work tools") out of the total tracked time.
What to look for: Engagement tells you whether your team is spending their time in the right tools.
What it tells you: The portion of active work minutes spent in primary and secondary tools, out of the total possible time based on how much users are expected to work. Productivity goes one step further than Engagement because it also factors in activity within those tools.
What to look for:
Productivity is one of the strongest indicators of actual effective output because it combines time, tool usage, and activity into a single metric.
Below the KPI section, the Leaders table gives you a fast and easy way to identify your top performers. You can switch between different views using the tabs:
Click on any column header to sort by that metric. Click on a user's name to go to their Profile, or click on a department/project/manager name to filter the entire Dashboard to that segment.
Understanding how time is distributed across tool categories is essential, because tool categorization directly affects Engagement and Productivity metrics.
| Category | Definition | Examples |
|---|---|---|
| Primary | A small number of tools where users are expected to spend the majority of their time. | VS Code, Figma, Salesforce |
| Secondary | Tools that are work-related but not where users spend most of their time. | Slack, Email, Jira, Zoom |
| Distracting | Tools that are not related to work and should be minimized. | Social media, entertainment sites |
| Neutral | Tools that have not been categorized yet. They do not contribute to any performance metrics. | Newly installed apps, OS utilities |
Below the tool categories, three cards show how tools are used based on engagement level: High, Medium, and Low engagement.
You want your Primary tools to appear at least in Medium engagement. This is the expected baseline.
The last section on the Dashboard gives you a high-level view of how your team spends their time across different types of work — Development, Design, Project Management, Communication, Finance, and more.
Look at the Share column to see what percentage of time goes to each category. You can:
This is useful for validating that your team's actual time distribution matches their job responsibilities.
The Reports page gives you a detailed view of time investment across your team.
When you first open Reports, you see a time-tracking grid. Each row is a team member, and each column is a day. The cells are color-coded:
| Color | Meaning |
|---|---|
| Green | The person met or exceeded the expected work hours for that day. |
| Yellow | The person worked some time but less than expected. |
| Red | The person did not work at all on a day when work was expected. |
This makes it easy to spot attendance patterns at a glance.
For deeper analysis, click the Advanced Reports button (bar chart icon) in the top-right corner of the Reports card. This opens a side drawer where you can select additional metrics to include:
After applying your selections, each user row gains a dropdown arrow. Click it to see the detailed performance breakdown for that person. You can also download these reports as CSV or Excel files for offline analysis or sharing.
Click on any user's name from the Dashboard, Team page, or Reports to open their Profile. The Profile mirrors much of what you see on the Dashboard but focuses on a single individual.
This Week card — At the top, a card shows the current week's activity with day-by-day time investment. Click between different days to see what's happening. Each day is underlined with a color: green if the expected hours were met, yellow if partially met, and red if no work was tracked.
Highlights — Quick notes about this user's performance compared to their prior period, department average, and company average.
KPI badge options — Each KPI card has a badge in the top-right corner. Click it to cycle between three views:
This helps you contextualize individual performance: are they improving, declining, or steady relative to their peers?
Weekly Overview — At the bottom of the Profile, a week-by-week visualization shows work patterns. Each day is displayed as a row of time blocks. You can toggle between Time view (showing active, idle, and offline periods) and Activity view (showing activity intensity) using the button in the top-right corner of the section.
For the deepest level of detail, open the Chronicle from any user's Profile (click the Chronicle toggle button in the top-right of the header bar).
Chronicle shows everything a user did in chronological order:
| Column | What It Shows |
|---|---|
| Tool | The application or website used. |
| Category | The work category (Development, Communication, etc.). |
| Window name | The specific window title during the session. |
| Total | How long the tool was open. |
| Active | How much of that time involved actual interaction, with the percentage. |
| Keyboard | Time spent typing. |
| Mouse clicks | Time spent clicking. |
| Mouse movement | Time spent moving the mouse. |
The window name is especially useful because in most tools, it changes to reflect exactly what the user is doing. For example:
This gives you concrete context about what was happening during each session, without needing screenshots.
Chronicle is only available to Owners, Admins (with Chronicle permissions enabled), and Managers (with Chronicle permissions enabled). Regular users cannot access Chronicle. Access must be explicitly granted by whoever assigned the role.
Here is a practical workflow for understanding your team's performance:
Start on the Dashboard. Check the KPI cards for a quick health check. Is the Workday reasonable? Is Activity above 20%? Is Engagement above 70%?
Review the Leaders table. Identify top performers for recognition. Spot anyone falling behind who may need support.
Check tool categories. Make sure Primary + Secondary tools account for the majority of time. Investigate any excessive time in Distracting tools. Categorize Neutral tools to improve metric accuracy.
Look at engagement levels. Confirm that Primary tools appear in at least Medium engagement. Flag any Primary tools showing up in Low engagement.
Use Reports for attendance patterns. The color-coded time grid quickly reveals who is consistently present and who may be underinvesting. Use Advanced Reports for detailed breakdowns.
Dive into Profiles for individual coaching. Before a one-on-one or performance review, open the person's Profile to understand their specific patterns, strengths, and areas for improvement.
Use Chronicle when you need specifics. If something looks off at a higher level, Chronicle gives you the granular data to understand exactly what happened.
Each screen adds a layer of depth. Start broad on the Dashboard, and drill down as needed through Reports, Profile, and Chronicle.
In addition to everything covered in this guide, Intelogos includes AI-powered features that can save you time and surface insights you might otherwise miss. With Generate Insights, you can get a detailed AI-written performance report from any page — Dashboard, Profile, Team, Reports, or Chronicle — tailored to exactly the data you are looking at. And with Ask AI, you can ask any question about your team in plain language and get an immediate answer.
We will cover both of these features in detail in the next article.
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Generating Insights →