Time Doctor pricing in 2026: plans, real costs and contract terms
Time Doctor charges per user per month, from $6.67 on annual billing to $20 month-to-month for Premium as of October 2026. Intelogos costs $8 per license per month billed yearly, without screenshots or keystroke logging. Below: every Time Doctor plan, real totals for 10, 50 and 200 users, and the contract terms to check before you sign.
We make Intelogos. Time Doctor's plans, prices, add-ons and trial come from its pricing page, and its billing and contract terms from its Terms of Service and help center, all checked October 23, 2026. Intelogos prices come from the Intelogos pricing page. This guide is based on that documentation, not hands-on testing; every source is listed at the end. Prices are in US dollars, before tax.
Why Intelogos is our pick against Time Doctor
- App and website analytics for less. Time Doctor's web and app usage reports start on Standard, at $11.67 per user per month billed annually ($14 month-to-month). Intelogos Analytics records every app, website and window people use for $8 per license per month billed yearly ($10 monthly): $4,800 a year for 50 people against $7,000.
- AI reports for less than Premium. Time Doctor's Benchmarks AI and Unusual Activity AI report come with Premium, at $16.70 billed annually ($20 month-to-month), or as add-ons. Intelogos AI Intelligence costs $12 per license per month billed yearly ($15 monthly) and includes Ask AI for plain-language questions, AI Performance Summaries, AI Coaching Recommendations and Intelogos MCP.
- No screenshots on any plan. Every Time Doctor plan includes screenshots, and Premium adds video screen recording. Intelogos doesn't take screenshots. Intelogos doesn't record what people type; it records only whether keyboard or mouse input happened.
In this guide
- How much does Time Doctor cost?
- What's included in each Time Doctor plan?
- What will you actually pay for Time Doctor?
- Which Time Doctor contract terms should you check?
- How does Time Doctor's pricing compare with Intelogos?
- Why do teams switch from Time Doctor to Intelogos?
- Frequently Asked Questions
How much does Time Doctor cost?
Time Doctor lists three self-serve plans priced per user per month: Basic at $6.67, Standard at $11.67 and Premium at $16.70 billed annually, or $8, $14 and $20 month-to-month, with Enterprise priced by quote (as of October 2026).
| Plan | Per user per month, billed annually | Per user per month, month-to-month | Data history | What it covers |
|---|---|---|---|---|
| Basic | $6.67 | $8 | 3 months | Automatic tracking, projects and tasks, the timeline report, screenshots, online and offline tracking, groups and Time Doctor MCP |
| Standard | $11.67 | $14 | 6 months | Adds web and app usage reports, activity summary, productivity ratings, attendance, schedules, time approvals, leave and break tracking, payroll, inactivity alerts, real-time notifications and 60+ integrations |
| Premium | $16.70 | $20 | 2 years | Adds Benchmarks AI, the Unusual Activity AI report, meeting insights, the office vs remote report, mouse jiggler and irregular keyboard detection, video screen recording, an executive dashboard, open API access, SSO and client login |
| Enterprise | Custom | Custom | 2 years | Adds private cloud deployment, customizable BI dashboards, custom pricing and contract terms, guided implementation and professional services; monthly and annual options |
Prices, plan contents and data history from Time Doctor's pricing page, checked October 23, 2026.
Four rules decide how those prices turn into an invoice:
- Annual billing is two months free. Time Doctor's pricing FAQ says annual customers get two months free, a 16.6% discount on the monthly price. A year therefore costs 10 months of the month-to-month price: $80 per user on Basic, $140 on Standard and $200 on Premium, which the pricing page shows as $6.67, $11.67 and $16.70 a month.
- Every active user is billed, admins included. Time Doctor's billing FAQs say account owners and admins need a paid license even if they don't track time, and every user in the Active Users tab is billable, including managers. A person who uses both the Automatic and the Interactive app needs two licenses.
- Billing starts when the trial ends. After the 14-day trial, monthly plans are billed a month in advance and annual plans a year in advance, by Visa, Mastercard, American Express or Discover.
- Prices exclude tax. Sales tax, VAT or GST is added at checkout where it applies.
Intelogos publishes both billing options for both paid plans on its pricing page: Analytics at $8 per license per month billed yearly or $10 billed monthly, and AI Intelligence at $12 or $15. Enterprise is priced by quote.
What's included in each Time Doctor plan?
Basic covers time tracking with screenshots; Standard adds web and app usage reports, productivity ratings, attendance and payroll; Premium adds AI reports, video screen recording, SSO and the API; and Enterprise adds private cloud and custom terms. This is how the plan comparison on Time Doctor's pricing page breaks down as of October 2026.
| Feature, as Time Doctor names it | Basic ($6.67) | Standard ($11.67) | Premium ($16.70) | Enterprise (custom) |
|---|---|---|---|---|
| Screenshots | Yes | Yes | Yes | Yes |
| Projects and tasks report, hours tracked, timeline report | Yes | Yes | Yes | Yes |
| Time Doctor MCP | Yes | Yes | Yes | Yes |
| Activity summary, web and app usage, configurable productivity ratings, inactivity alerts | No | Yes | Yes | Yes |
| Attendance, schedules, time approvals, break and leave tracking, payroll | No | Yes | Yes | Yes |
| Real-time notifications and 60+ integrations | No | Yes | Yes | Yes |
| Benchmarks AI, unusual activity report, office vs remote report, meeting insights | Add-on | Add-on | Yes | Yes |
| Video screen recording | Add-on | Add-on | Yes | Yes |
| Software cost insights | No | Add-on | Yes | Yes |
| Internet connectivity tracking, executive dashboard, client login access | No | No | Yes | Yes |
| Single sign-on and automatic user provisioning | Add-on | Add-on | Yes | Yes |
| HRIS integration and BigQuery access | Add-on | Add-on | Add-on | Yes |
| Live chat, email and callback support | No | Yes | Yes | Yes |
| Dedicated account manager (50+ users) | No | No | Yes | Yes |
| Private cloud deployment and customizable BI dashboards | No | No | No | Yes |
| Historical tracking data | 3 months | 6 months | 2 years | 2 years |
From the plan comparison on Time Doctor's pricing page, checked October 23, 2026. Every plan includes apps for Windows, Mac, Linux, Chrome and mobile.
Time Doctor's add-ons
| Add-on | Price | Available on |
|---|---|---|
| Benchmarks AI | $3 per user per month | Basic and Standard |
| Unusual Activity Reporting | $3 per user per month | Basic and Standard |
| Video Screen Recording | $3 per user per month | Basic and Standard |
| Software Cost Insights | $3 per user per month | Standard |
| Meeting Insights | $2 per user per month | Basic and Standard |
| Office vs Remote Report | $2 per user per month | Basic and Standard |
| Single Sign-On (SSO) | $200 per account per month | Basic and Standard |
| Automated User Provisioning | $200 per account per month | Basic and Standard |
| HRIS Native Integration | $200 per integration per month | Basic, Standard and Premium |
| Payroll Native Integration | $200 per integration per month | Not shown by plan |
| BigQuery Access | $1,500 per account per month | Basic, Standard and Premium |
Prices and plan availability from Time Doctor's pricing page, checked October 23, 2026.
Two things stand out. The reports that show how time is spent across apps and websites, along with productivity ratings and activity summaries, start on Standard, so Basic's $6.67 buys time tracking and screenshots rather than analytics. And Premium includes all six of the $2 and $3 add-ons, so a Standard team that needs two or more of the $3 ones pays more than Premium would cost: $11.67 + $3 + $3 = $17.67 per user per month at list prices, against $16.70.
What will you actually pay for Time Doctor?
For 50 users, Time Doctor costs $4,000 a year on Basic, $7,000 on Standard and $10,000 on Premium billed annually, or $4,800, $8,400 and $12,000 month-to-month. Licenses for admins and managers, add-ons and account-level fees come on top.
| Plan | Billing | 10 users | 50 users | 200 users |
|---|---|---|---|---|
| Basic | Annual, $80 a year | $800 | $4,000 | $16,000 |
| Basic | Month-to-month, $8 | $960 | $4,800 | $19,200 |
| Standard | Annual, $140 a year | $1,400 | $7,000 | $28,000 |
| Standard | Month-to-month, $14 | $1,680 | $8,400 | $33,600 |
| Premium | Annual, $200 a year | $2,000 | $10,000 | $40,000 |
| Premium | Month-to-month, $20 | $2,400 | $12,000 | $48,000 |
Before tax. Annual totals are 10 months of the month-to-month price per user, following the two months free in Time Doctor's pricing FAQ; month-to-month totals are the monthly price × 12. Prices from Time Doctor's pricing page, checked October 23, 2026. At the rounded $16.70 shown on the pricing page, Premium would cost $200.40 per user a year instead of $200.
What raises the total:
- Licenses for people who don't track time. Owners, admins and managers in the Active Users tab are billable. A team of 50 tracked people with an owner and five managers pays for 56 licenses: 56 × $140 = $7,840 a year on Standard, not $7,000.
- Add-ons on Basic and Standard. Benchmarks AI and video screen recording on Standard add $6 per user per month at list prices, or $3,600 a year for 50 users.
- Account-level fees. Each native HRIS or payroll integration costs $200 a month, or $2,400 a year, even on Premium. On Basic and Standard, SSO and automated user provisioning cost $200 a month each, and BigQuery access costs $1,500 a month, or $18,000 a year.
- Users removed mid-cycle. Time Doctor's refund policy says removed users stay billable for the full monthly or annual cycle, although you can add the same number of new users in that cycle at no extra charge.
- Two apps, two licenses. Someone who uses both the Automatic and the Interactive app takes two licenses.
Which Time Doctor contract terms should you check?
Time Doctor plans renew automatically unless you give written notice at least 30 days before the term ends, fees aren't refunded after the 14-day trial except in two narrow cases, and cancelling a term early doesn't end what you owe for it. Here is what its Terms of Service, billing FAQs and help center say about each point, checked October 23, 2026.
Commitment and billing period
Basic, Standard and Premium are sold monthly or annually, and Enterprise has monthly and annual options with custom contract terms. Your first term is the one in your order form or the one you pick at sign-up, and every plan is billed in advance.
Seat minimums
Time Doctor's pricing page lists no minimum number of users. In practice the smallest account still pays for its owner and admins, who need a paid license even if they don't track time.
Automatic renewal and price changes
Under section 9.1 of the Terms of Service, the agreement renews for the same period unless either side gives written notice of non-renewal at least 30 days before the current term ends. Fees stay fixed during a fixed term set in an order form, but at renewal Time Doctor "may change the subscription fees at its sole discretion". On a month-to-month plan without a signed agreement, it can change prices with 30 days' notice for future billing cycles.
Adding and removing users
Added users are charged pro rata straight away on monthly plans and pro rata on annual plans, and the Terms of Service carry the higher user count into future terms. Removed users aren't refunded or credited and stay billable for the rest of the cycle, but you can replace them one for one in the same cycle without extra charges.
Cancellation and refunds
Only the company owner can cancel, from Settings, Billing, with the Cancel account link; a manager acting for the owner has to email support from the owner's address. Time Doctor emails a confirmation, and its Finance team processes the request, usually within 24 to 48 hours. Section 9.3 of the Terms of Service says that if you cancel before the end of a term without a breach by Time Doctor, you pay the balance of the remaining payments for that term, and section 4.4 makes fees non-refundable unless otherwise agreed. The refund policy allows a refund after the trial only for Time Doctor downtime or errors that affected your account, or a cancellation request that wasn't processed, with proof; not for dissatisfaction or for missing a renewal date.
Late payments
Time Doctor's billing FAQs say an account is locked when a payment is 7 days late on a monthly plan, or 14 days late on an annual plan.
Data after you leave
Time Doctor's cancellation article says account data stays accessible for up to 6 months after the termination date, and that you can download what you need from Reports, Custom Export.
Free trial
The trial lasts 14 days with every Premium feature and no credit card. You can subscribe during or after it, and billing starts when it ends.
Intelogos subscriptions also renew automatically unless either side gives written notice at least 30 days before the term ends (Intelogos Terms and Conditions, section 7.3), so diary that date whichever tool you pick.
How does Time Doctor's pricing compare with Intelogos?
Time Doctor Basic is the lowest price here, at $6.67 per user per month billed annually, but it has no web and app usage reports. For the data most buyers want, Intelogos costs less: Analytics at $8 against Standard at $11.67, and AI Intelligence at $12 against Premium at $16.70, all billed annually. Move the slider to see annual totals for your team size.
Showing annual totals for 25 users in the Your team column. Drag the slider or type a number from 5 to 500.
| Plan | Your team25 users | 10 users | 50 users | 200 users |
|---|---|---|---|---|
| Intelogos AnalyticsOur pick$8 per license per month billed yearly, $10 billed monthlySeven KPIs, Chronicle, reports and Generate Insights (5 a month) | $2,400 | $960 | $4,800 | $19,200 |
| Intelogos AI IntelligenceOur pick$12 per license per month billed yearly, $15 billed monthlyAdds Ask AI, AI Performance Summaries, AI Coaching Recommendations and Intelogos MCP | $3,600 | $1,440 | $7,200 | $28,800 |
| Time Doctor Basic$6.67 per user per month billed annually, $8 month-to-monthScreenshots and time tracking; no web and app usage reports | $2,000 | $800 | $4,000 | $16,000 |
| Time Doctor Standard$11.67 per user per month billed annually, $14 month-to-monthAdds web and app usage, productivity ratings and payroll | $3,500 | $1,400 | $7,000 | $28,000 |
| Time Doctor Premium$16.70 per user per month billed annually, $20 month-to-monthAdds Benchmarks AI, the Unusual Activity AI report and video screen recording | $5,000 | $2,000 | $10,000 | $40,000 |
| Intelogos (our pick) | Time Doctor | |
|---|---|---|
| Entry price, billed annually | $8 per license per month (Analytics) | $6.67 per user per month (Basic) |
| App and website usage | Analytics, $8 ($10 monthly) | Standard and above, from $11.67 ($14 monthly) |
| AI reports | Generate Insights on every plan; Ask AI, AI Performance Summaries and AI Coaching Recommendations on AI Intelligence, $12 ($15 monthly) | Benchmarks AI and the Unusual Activity AI report on Premium, $16.70 ($20 monthly), or as $3 add-ons |
| Connection to AI tools | Intelogos MCP on AI Intelligence | Time Doctor MCP on every plan |
| Screenshots | None, on any plan | Every plan |
| Video screen recording | None, on any plan | Premium, or a $3 add-on |
| Monthly billing | Both paid plans | Every plan |
| Free trial | Both paid plans | 14 days of Premium |
| Renewal | Automatic unless 30 days' written notice | Automatic unless 30 days' written notice |
| Platforms | Desktop agents for Windows, macOS and Linux; background agents for Windows and macOS | Windows, Mac, Linux, Chrome and mobile apps |
Time Doctor facts from its pricing page, Terms of Service and help center, checked October 23, 2026; Intelogos facts from the Intelogos pricing page, its Terms and Conditions and its help center.
What the numbers show:
- Basic is cheaper, with less data. For 50 users billed annually, Basic costs $4,000 a year against $4,800 for Intelogos Analytics. Basic has no web and app usage reports, activity summary or productivity ratings, and keeps 3 months of history.
- For app and website analytics, Intelogos costs less. Standard costs $7,000 a year for 50 users billed annually against $4,800 for Intelogos Analytics, and $28,000 against $19,200 for 200 users. Month to month, it's $8,400 against $6,000 for 50 users.
- For AI reports, Intelogos costs less. Premium costs $10,000 a year for 50 users billed annually against $7,200 for Intelogos AI Intelligence, and $12,000 against $9,000 month to month.
- Standard and AI Intelligence are close. At $11.67 against $12 billed annually, 50 users cost $7,000 on Standard and $7,200 on AI Intelligence. Standard has no AI reports; AI Intelligence adds Ask AI, AI Performance Summaries, AI Coaching Recommendations and Intelogos MCP, without screenshots.
- Where Time Doctor offers more: payroll, client logins, Chrome and mobile apps, private cloud on Enterprise, and an MCP connection on every plan. Intelogos doesn't run payroll, and its agents run on Windows, macOS and Linux computers.
For the feature-by-feature view, see Intelogos vs Time Doctor, and for the wider field, our guide to Time Doctor alternatives.
Why do teams switch from Time Doctor to Intelogos?
Teams switch for what Intelogos measures and how: app and website analytics without screenshots, KPIs instead of a single activity percentage, and AI answers on a plan that costs less than Premium. Intelogos is a workforce analytics platform that shows how work time is spent across apps and websites, without screenshots or keystroke logging, and lets managers ask questions about it in plain language.
No screenshots or screen recording
Time Doctor includes screenshots on every plan, and video screen recording on Premium or as a $3 per user per month add-on. Intelogos doesn't take screenshots. Intelogos doesn't record what people type; it records only whether keyboard or mouse input happened. Its Chronicle lists every application and window a person used, with window titles, URLs, and total and active time, so managers can see what work happened without looking at anyone's screen.
More than an activity percentage
Intelogos measures keyboard and mouse activity too, but as one of seven KPIs: Workday, Availability, Activity, Engagement, Productivity, Contribution and an Overall Rating. You mark each tool as Primary, Secondary, Distracting or Neutral for everyone, then override it for each department, and idle thresholds are configurable, with a separate one for communication tools so a meeting doesn't count as idle time (idle time).
Patterns instead of alerts
Time Doctor's Standard plan and above add inactivity alerts and real-time notifications. Intelogos doesn't send distraction alerts: time spent in tools you mark as distracting appears on the Dashboard and in Chronicle, so managers look at patterns instead of interrupting people in the moment.
Answers, not just reports
Generate Insights turns the Dashboard, Team, Profile, Daily, Reports or Chronicle page into an AI performance report on every plan, with 5 a month on Analytics. On AI Intelligence, Ask AI answers questions such as how many hours someone worked last week or whether anyone is at risk of burnout, and Intelogos MCP connects the same data to other AI tools.
A visible or a silent agent
Desktop agents run visibly on Windows, macOS and Linux, and people install them from an invitation email and can start and stop them. Background agents run on Windows and macOS with no visible interface, and IT deploys them with scripts or MDM and RMM tools (understanding agents).
Time Doctor remains the fit for teams whose clients want screenshots as proof of work, or that run payroll or client billing from tracked time. For teams whose question is how work time is spent, Intelogos is our pick.
Frequently Asked Questions
How much does Time Doctor cost per user?
Time Doctor's pricing page lists Basic at $6.67, Standard at $11.67 and Premium at $16.70 per user per month billed annually, or $8, $14 and $20 month-to-month, with Enterprise priced by quote (as of October 2026). Add-ons cost $2 or $3 per user per month on Basic and Standard, and native HRIS and payroll integrations cost $200 per integration per month.
Does Time Doctor have a free trial?
Yes. New accounts get 14 days of every Premium feature with no credit card, and billing starts when the trial ends (pricing page, checked October 23, 2026). You can subscribe during or after the trial, or move to Basic or Standard. Intelogos also starts both paid plans with a free trial.
Does Time Doctor offer discounts?
The one discount on its pricing page is for annual billing: two months free, which Time Doctor describes as 16.6% off the monthly price. So a year of Basic costs $80 per user instead of $96, Standard $140 instead of $168, and Premium $200 instead of $240. Enterprise customers get custom pricing and contract terms.
Does Time Doctor charge for admins and managers?
Yes. Time Doctor's billing FAQs say account owners and admins need a paid license even if they don't track time, and every user in the Active Users tab is billable, including managers who don't use the desktop app. Client accounts are free. Count everyone who logs in to Time Doctor when you budget.
Can you get a refund from Time Doctor?
Rarely. Time Doctor's refund policy says refunds aren't granted after the 14-day trial, except for Time Doctor downtime or errors that affected your account, or a cancellation request that wasn't processed, with proof. Its Terms of Service make fees non-refundable unless otherwise agreed, and removed users stay billable for the rest of the billing cycle.
How do you cancel Time Doctor?
The company owner cancels from Settings, Billing, with the Cancel account link, and Time Doctor's Finance team processes the request, usually within 24 to 48 hours. To stop a renewal, give written notice at least 30 days before the term ends; cancelling before the end of a term means paying the balance of that term under section 9.3 of its Terms of Service. Data stays accessible for up to 6 months after termination.
Is Time Doctor cheaper than Intelogos?
Only on Basic. Time Doctor Basic costs $6.67 per user per month billed annually against $8 for Intelogos Analytics, but it has no web and app usage reports. Standard, which adds them, costs $11.67, and Premium, which adds AI reports, costs $16.70, against $8 and $12 for Intelogos Analytics and AI Intelligence billed yearly (as of October 2026).
Is there a Time Doctor alternative without screenshots?
Yes. Intelogos, our pick, never takes screenshots or records screens. It records which applications, websites and windows people use, for how long and how actively, and turns that into seven KPIs, the Chronicle timeline and AI reports, from $8 per license per month billed yearly. Our guide to Time Doctor alternatives compares more options.
Pricing Time Doctor? Intelogos costs from $8 per license per month billed yearly, with monthly billing on both paid plans and no screenshots on any plan. See the Intelogos pricing page or book a demo.
Sources
This guide is based on vendor documentation and public pricing pages, not hands-on testing. Every Time Doctor page below was checked on October 23, 2026.
- Time Doctor pricing page: plans, annual and month-to-month prices, the plan comparison, add-on prices and availability, data history, the 14-day trial, two months free on annual billing, payment methods, taxes and the cancellation steps.
- Time Doctor Terms of Service: automatic renewal and the 30-day notice, fee changes at renewal and on month-to-month plans (section 9.1), early cancellation (section 9.3), non-refundable fees (section 4.4) and added users (section 4.5).
- Billing FAQs: licenses for owners, admins and managers, two licenses for two apps, billing in advance, pro-rated added users, no refunds for removed users and the late-payment lockout.
- Time Doctor Refund Policy: no refunds after the trial and the two exceptions, removed users and one-for-one replacements.
- How to Cancel Your Time Doctor Account: who can cancel, the confirmation time and data access for up to 6 months after termination.
- Intelogos pricing: Intelogos plans, prices and features. Checked October 23, 2026.
- Intelogos Terms and Conditions: automatic renewal and the 30-day notice (section 7.3).
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