Comparison
Time Doctor vs Hubstaff vs Intelogos: which fits your team?
Our pick is Intelogos, for desk-based and remote teams that want to know how work time is spent, not only how many hours to pay. Hubstaff is built around payroll, invoicing and GPS tracking for field teams, while Time Doctor focuses on time tracking with distraction alerts for desk-based teams, and both take screenshots. Intelogos gives you work analytics without screenshots or keystroke logging, with plain-language answers from Ask AI. Book a demo to see it on your own data.
Best for: Time tracking with inactivity and distraction alerts for desk-based teams, with screenshots
Best for: Time tracking, payroll, invoicing and field teams with GPS
Why: the analytics both tools promise, with none of the surveillance: no screenshots, no keystroke logging, answers in plain language, from $8 per license per month billed yearly. See why below.
We make Intelogos. Updated October 23, 2026. A documentation-based comparison: every Time Doctor and Hubstaff fact comes from the vendor pages listed under Sources at the end of this page, and Intelogos prices are read from the same config as the pricing page.
The short answer
What's the main difference between Time Doctor and Hubstaff?
Both are time trackers that take screenshots and measure keyboard and mouse activity. Hubstaff is built around paying and billing for tracked hours, with payroll, client invoices and GPS job sites for field teams. Time Doctor focuses on keeping desk-based teams on task, with inactivity and distraction pop-ups, productivity ratings and web and app usage reports.
Time Doctor
- Automatic or user-controlled time tracking on every plan, with projects, tasks and a timeline report
- An "Are you still working?" pop-up after inactivity and a Poor Time Use pop-up on sites or apps that may not be work-related
- Web and app usage reports, productivity ratings, inactivity alerts and payroll from the Standard plan
- Screenshots on every plan; video screen recording on Premium or as a $3 per user per month add-on
- Apps for Windows, Mac, Linux, Chrome and mobile; the mobile app records only hours
Pricing page and help center checked October 23, 2026.
Hubstaff
- Tracked hours feed timesheets, client invoices on every plan, and payments and payroll (limited on Starter and Grow, full on Team)
- GPS for field teams: the Locations add-on adds mobile location tracking and job sites with geofences ($3.33 per seat per month on Team, included on Enterprise)
- Screenshots on every plan, capped at 500 or 1,500 per seat per month on Starter and Grow
- Activity levels from keyboard and mouse use, without recording what people type
- Apps for Windows, macOS, Linux, iOS, Android and Chrome; 35+ integrations
Pricing page and tracking guide checked October 23, 2026.
The table below puts the two side by side, with Intelogos on every row. For either tool against Intelogos, see Intelogos vs Time Doctor and Intelogos vs Hubstaff.
Side by side
Time Doctor vs Hubstaff vs Intelogos: feature comparison table
Intelogos, Time Doctor and Hubstaff row by row, with Intelogos in the first, green column. Turn on the highlight to mark where Intelogos stands apart from both; nothing is hidden either way.
7 of 11 rows where Intelogos, our pick in the first green column, stands apart from both Time Doctor and Hubstaff.
| Feature | IntelogosOur pick | Time Doctor | Hubstaff |
|---|---|---|---|
| Best for | Productivity, capacity and workload analytics with plain-language answers, without screenshots | Time tracking with inactivity and distraction alerts for desk-based teams, with screenshots | Time tracking, payroll, invoicing and field teams with GPS |
| Time tracking | Workday, Availability and active time come from the agents automatically, with work hours policies and time off built in; no timesheets, invoicing or billable-hour tracking | Automatic or user-controlled tracking on every plan, with projects, tasks and a timeline report; schedules, attendance, time approvals and break and leave tracking from Standard | A timer app and timesheets on every plan; timesheet approvals, scheduling and attendance on Team; tracking in the background needs the Silent app add-on below Enterprise |
| Screenshots | No: Intelogos doesn't take screenshots | Yes, on every plan, every 3 to 30 minutes; optional per user or company-wide and can be blurred; video screen recording on Premium or as a $3 add-on | Yes, on every plan, 1 to 3 every 10 minutes (up to 10 with the More Screenshots add-on); optional and can be blurred; capped at 500 or 1,500 per seat per month on Starter and Grow |
| Activity levels | Whether keyboard or mouse input happened, turned into active and idle time and seven KPIs, with apps and websites scored by importance categories set per department, on every plan | Activity summary, inactivity alerts, web and app usage and productivity ratings from Standard; mouse jiggler and irregular keyboard activity detection on Premium; Basic has a timeline and online and offline tracking | Activity levels from the rate of keyboard and mouse use on every plan, without recording what people type; apps and URLs capped at 500 or 1,500 per seat per month on Starter and Grow |
| Payroll | No: Intelogos has no payments or payroll | Payroll on Standard and above; a payroll native integration costs $200 per integration per month | Payments and payroll, limited on Starter and Grow, full on Team and Enterprise |
| Invoicing | No: Intelogos has no invoicing | Not listed on its pricing page; client login access on Premium | Client invoices on every plan; team invoices on Team and Enterprise |
| GPS and field features | No: Intelogos measures work on Windows, macOS and Linux computers only | Not listed on its pricing page; the mobile app records only the hours tracked while its timer runs | Locations add-on ($3.33 per seat per month on Team, included on Enterprise, not on Starter or Grow): mobile location tracking, job sites with geofences, work orders and jobs |
| Integrations | Ask AI can read GitHub, Jira, Slack, Google Calendar and other connected tools or custom MCP servers (AI Intelligence and Enterprise); employee profiles sync from Microsoft Entra ID | 60+ integrations via Chrome and Firefox from Standard; HRIS and payroll native integrations at $200 per integration per month | 35+ integrations: none on Starter, one on Grow, unlimited on Team and Enterprise |
| AI features and MCP | Generate Insights on every plan; Ask AI, which answers in plain language and makes changes after you confirm them, and the Intelogos MCP server (Claude, ChatGPT, Cursor or any MCP client) on AI Intelligence and Enterprise | Benchmarks AI and an Unusual Activity AI report on Premium, or as $3 per user per month add-ons; read-only Time Doctor MCP on every plan | Unusual activity detection in the Insights add-on ($2.50 per seat per month on Starter and Grow, a 3-month trial on Team, included on Enterprise); MCP server, CLI and API launched September 10, 2026 |
| Starting price (October 23, 2026) | $8 per license per month billed yearly ($10 monthly) for Analytics; AI Intelligence $12 ($15); Enterprise custom. Monthly or yearly (yearly saves 20%) | $6.67 per user per month billed annually ($8 month-to-month) for Basic; Standard $11.67 ($14), Premium $16.70 ($20); Enterprise custom. Monthly or annual (annual gives two months free) | $4.99 per seat per month billed annually ($7 monthly) for Starter; Grow $7.50 ($9), Team $10 ($12); Enterprise $25 billed annually. Monthly or annual (annual gives two months free); 2-seat minimum; add-ons from $1.67 per seat per month |
| G2 rating (October 23, 2026) | 5.0 out of 5 from 102 reviews | 4.4 out of 5 from 497 reviews | 4.4 out of 5 from 2,334 reviews |
Our pick
Why do teams comparing Time Doctor and Hubstaff choose Intelogos?
Intelogos is a workforce analytics platform that shows how work time is spent across apps and websites, without screenshots or keystroke logging, and lets managers ask questions about it in plain language. On the four points that decide a shortlist of Time Doctor and Hubstaff, it comes out ahead of both.
No screenshots, on any plan
- Time Doctor and Hubstaff
- Time Doctor takes screenshots on every plan, every 3 to 30 minutes when they are on, and records video of the screen on Premium or as a $3 add-on. Hubstaff takes screenshots on every plan, one to three every 10 minutes, or up to 10 with its More Screenshots add-on.
- Intelogos
- Intelogos doesn't take screenshots. Intelogos doesn't record what people type; it records only whether keyboard or mouse input happened. Managers see apps, websites, window titles and active time, not people's screens.
App and website analytics from the first plan
- Time Doctor and Hubstaff
- Time Doctor's web and app usage reports, productivity ratings and activity summary start on Standard ($11.67 billed annually). Hubstaff caps apps and URLs on Starter and Grow, and sells focus time, meeting time and unusual activity detection in its Insights add-on below Enterprise.
- Intelogos
- Analytics ($8 per license per month billed yearly) includes app and website usage, seven KPIs (Workday, Availability, Activity, Engagement, Productivity, Contribution and Overall Rating), Team and Daily views and the Chronicle timeline, and Generate Insights writes the report for you.
Answers in plain language, not only a data connection
- Time Doctor and Hubstaff
- Both now connect their data to AI tools: Time Doctor lists a read-only Time Doctor MCP on every plan, and Hubstaff launched an MCP server, CLI and API on September 10, 2026. Neither lists a built-in assistant you can ask questions on its pricing page.
- Intelogos
- Ask AI answers questions such as "Which team had the most idle time this week?" inside Intelogos and makes changes after you confirm them, and the Intelogos MCP server brings the same data into Claude, ChatGPT or Cursor, both on AI Intelligence and Enterprise.
Measurement that doesn't interrupt the work
- Time Doctor and Hubstaff
- Time Doctor shows an "Are you still working?" pop-up after inactivity (3 minutes by default) and a Poor Time Use pop-up on sites or apps that may not be work-related. Hubstaff alerts people as screenshots are captured.
- Intelogos
- On company computers the background agent runs without a visible interface. On personal computers people use the visible desktop agent, start and stop it themselves and, if admins allow it, decide what happens to their idle time.
See it on your own team's data
Both paid plans start with a free trial, and a demo walks through the dashboard, Ask AI and the rollout with your questions in mind.
Intelogos has no payroll, invoicing or GPS, and it measures work on computers only; teams that pay people by tracked hours or work in the field stay with a time tracker.
Pricing
How do the three compare on price?
Hubstaff has the lowest entry price, $4.99 per seat per month billed annually. Compared at the plans that report apps and websites without a cap, Intelogos Analytics at $8 per license per month billed yearly costs less than Hubstaff Team ($10) and Time Doctor Standard ($11.67). Prices checked October 23, 2026.
| Plan | Billed annually | Billed monthly | 10 users a year | 50 users a year | 200 users a year |
|---|---|---|---|---|---|
| Intelogos AnalyticsOur pick | $8 per license per month | $10 per license per month | $960 | $4,800 | $19,200 |
| Intelogos AI IntelligenceOur pick | $12 per license per month | $15 per license per month | $1,440 | $7,200 | $28,800 |
| Time Doctor Basic | $6.67 per user per month | $8 per user per month | $800.40 | $4,002 | $16,008 |
| Time Doctor Standard | $11.67 per user per month | $14 per user per month | $1,400.40 | $7,002 | $28,008 |
| Time Doctor Premium | $16.70 per user per month | $20 per user per month | $2,004 | $10,020 | $40,080 |
| Hubstaff Starter | $4.99 per seat per month | $7 per seat per month | $598.80 | $2,994 | $11,976 |
| Hubstaff Grow | $7.50 per seat per month | $9 per seat per month | $900 | $4,500 | $18,000 |
| Hubstaff Team | $10 per seat per month | $12 per seat per month | $1,200 | $6,000 | $24,000 |
| Hubstaff Enterprise | $25 per seat per month | Billed annually only | $3,000 | $15,000 | $60,000 |
How the totals are worked out
- Intelogos Analytics: $8 per license per month billed annually × 12 months × 50 users = $4,800 a year
- Time Doctor Standard: $11.67 per user per month billed annually × 12 months × 50 users = $7,002 a year
- Hubstaff Team: $10 per seat per month billed annually × 12 months × 50 users = $6,000 a year
Which plan to compare depends on the features you need. Time Doctor lists web and app usage, productivity ratings and payroll from Standard, and Hubstaff caps screenshots and apps and URLs below Team. Both sell add-ons on top: Time Doctor's video screen recording, Benchmarks AI and Unusual Activity reports ($3 per user per month each below Premium), and Hubstaff's Insights ($2.50 per seat per month), Locations ($3.33 on Team) and Silent app ($2.50).
For every plan, add-on and billing term, see our guides to Time Doctor pricing and Hubstaff pricing.
For employees
How do employees experience each one?
Both tools can take screenshots while people work, prompt them about idle time and show them the same data their managers see; Time Doctor also shows pop-ups on sites that may not be work-related. Intelogos takes no screenshots, and on company computers it shows nothing on screen for people to manage.
Time Doctor
- Screenshots every 3 to 30 minutes when the company turns them on, per user or company-wide; admins can blur them, and a blurred screenshot can't be unblurred
- People can view all screenshots taken while they track, and delete one only if the company allows it, which also deletes that work time
- An "Are you still working?" pop-up after inactivity (3 minutes by default, up to 1 hour); with no answer, the person is put on a break
- A Poor Time Use pop-up on sites or apps that may not be work-related, turned on or off per user
- Tracking only while time tracking is on; people can see the same data and reports as their managers
Help center checked October 23, 2026.
Hubstaff
- Screenshots one to three times every 10 minutes while the timer runs, with an alert as each one is captured; the company can turn them off or blur them
- Every user can delete their own screenshots, which also deletes the time tracked for them
- An alert after idle time asks whether to keep or discard it; low activity alone never discards time
- Tracking only between starting and stopping the timer, unless the company adds the Silent app for background tracking on company-owned devices
- People can see the same data their managers see
How Hubstaff tracking works and the pricing page, checked October 23, 2026.
Which should you choose?
Which should you choose? Intelogos for desk-based and remote teams
Intelogos is a workforce analytics platform that shows how work time is spent across apps and websites, without screenshots or keystroke logging, and lets managers ask questions about it in plain language.
Intelogos doesn't take screenshots. Intelogos doesn't record what people type; it records only whether keyboard or mouse input happened. It is not a security tool: there is no data loss prevention or insider threat detection, and window titles and URLs can still contain sensitive details, so tell employees what is recorded.
- Analytics
- $8 per license per month billed yearly ($10 billed monthly)
- AI Intelligence
- $12 billed yearly ($15 monthly), with Ask AI, AI Performance Summaries, AI Coaching Recommendations and the Intelogos MCP server
- Never captured
- Screenshots, screen recordings, keystroke content, webcam images or audio
Generate Insights writes an AI report from the page you are viewing on every plan; Ask AI answers questions such as "Which tools are taking up the most time?" on AI Intelligence; and the Intelogos MCP server connects Claude, ChatGPT, Cursor or any MCP client to your organization's data (AI Intelligence and Enterprise). Both paid plans start with a free trial.
Choose Intelogos (our pick)
- Your team works on computers, at the office or remotely, and you want to see how work time is spent across apps and websites
- You want no screenshots and no keystroke logging, and nothing on company computers for people to manage
- Managers should get answers in plain language with Ask AI, or connect Claude, ChatGPT or Cursor through the Intelogos MCP server
- You want published prices, monthly or yearly ($8 or $12 per license per month billed yearly)
Only choose Time Doctor if
- Your team works at desks and you want a timer with inactivity and distraction pop-ups
- Screenshots or video recordings as proof of work are acceptable to your team
- You want web and app usage reports, productivity ratings and payroll in one plan (Standard)
Only choose Hubstaff if
- You pay people or bill clients for tracked hours and want client invoices on every plan
- Field teams need GPS locations and job sites with geofences (the Locations add-on or Enterprise)
- You want the lowest entry price, and screenshots as proof of work are acceptable
Read both sides and want neither screenshots nor spreadsheets?
Intelogos measures how work time is spent across apps and websites and answers questions about it in plain language, so a team that was choosing between Time Doctor and Hubstaff can skip the surveillance side of both.
FAQ
Time Doctor vs Hubstaff: FAQ
Short answers on price, screenshots, MCP servers, field teams, payroll and trials, with every competitor fact dated October 23, 2026.
Sources
Every third-party fact on this page comes from the page linked below, read on the date shown. Vendors change plans and prices, so confirm on their pages before you buy. Checked October 23, 2026.
- Time Doctor pricing page (plans, prices and billing terms)
- Connecting an AI application to Time Doctor MCP (Time Doctor MCP on every plan, read-only)
- Time Doctor on G2 (G2 rating, 4.4 out of 5 from 497 reviews, read October 23, 2026)
- Hubstaff pricing page (plans, prices and billing terms)
- How Hubstaff tracking works (Activity levels without keystroke logging; screenshots, idle alerts and what employees see)
- Hubstaff press release, September 10, 2026 (MCP server, CLI and API launch)
- Hubstaff on G2 (G2 rating, 4.4 out of 5 from 2,334 reviews, read October 23, 2026)
- Changing Time Doctor screenshot settings (screenshots on or off per user, every 3 to 30 minutes)
- How to set up blurred screencasts (Time Doctor) (blurred screenshots)
- Viewing and deleting screenshots in Time Doctor (deleting a screenshot removes its work time)
- Time Doctor reminder pop-ups (inactivity and Poor Time Use pop-ups)
- Employee privacy and safety concerns for Time Doctor users (tracking only while the timer is on; what employees can see)
- Time Doctor mobile app time tracking settings (the mobile app records only hours)
- Intelogos pricing (Intelogos plans and prices)
- Intelogos privacy policy (what the agents capture and never capture)
- Understanding agents (desktop and background agents)
- Intelogos MCP (the MCP server on AI Intelligence and Enterprise)
- Intelogos on G2 (G2 rating, 5.0 out of 5 from 102 reviews, read October 23, 2026)
- Roles and access (what employees with the User role can see)
- Desktop agents (idle time settings and what users see)
- Ask AI (Ask AI, confirmed changes and connected tools)
Related
Related solutions and guides
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- AlternativeHubstaff alternativeA Hubstaff alternative focused on performance analytics rather than timesheets and screenshots, with AI reports and Ask AI, from $8 per license a month.Read more
- ComparisonInsightful vs Hubstaff vs Intelogos (2026)Productivity analytics with screenshots against a time tracker built for payroll and field teams, with Intelogos on every row: time tracking, payroll, GPS, screenshots, keystrokes, analytics, AI and MCP, and prices.Read more
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- ArticleHubstaff Pricing 2026: Plans and Per-Seat CostsHubstaff pricing 2026: every plan and add-on as of October 2026, how per-seat billing works, and costs for 10, 50 and 200 seats next to Intelogos. Book a demo.Read more
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